Privacy should be operational, not decorative.

Identity and contact details

Ensomos is a brand of Rewards Sphere (OPC) Private Limited (CIN U63119RJ2026OPC110854), a company incorporated in India with its registered office at B-9-D, Govind Marg, Adarsh Nagar, Jaipur, Rajasthan 302004, India. Ensomos is not a separate legal entity; Rewards Sphere (OPC) Private Limited is the data fiduciary for the processing described in this notice.

Grievance Officer: Priyansh Lodha, reachable at priyansh@rewardssphere.com and at the registered office address above. Use this contact for privacy questions, rights requests, grievances, or complaints.

1. What this notice covers

This notice explains how the Ensomos website handles information submitted by website visitors, including collection briefs, work-email requests for longer samples, and ordinary technical records used to operate and secure the site. It also explains the basis on which people appear in sample footage shown on this site.

It does not describe every processing activity involved in a contracted data-collection project. Each commercial project has its own agreement, capture protocol, rights schedule, and privacy assessment.

2. Information we collect

• Contact and company details, such as your name if provided, company, and email.
• Requirement details, including task, environment, viewpoint, geography, volume, timing, and free-text notes.
• Longer-sample acknowledgements, including the sample requested, terms version accepted, and submission time.
• Limited device, security, and server-log information needed to deliver and protect the service, such as IP address, browser type, and request timestamps.

Information you submit through the site is provided voluntarily and for the purpose you submit it. Please do not include personal data about other people in free-text fields unless it is needed for your request.

3. Why we use it, and on what basis

We use submitted information to respond to your request, evaluate operational feasibility, arrange a scoping conversation, manage sample access, prevent misuse, maintain security, and comply with applicable law. We do not use a collection brief to authorize unrelated marketing or model training, and we do not sell website visitor information.

Where the law requires a legal basis, we rely on: your voluntary provision of data for a specified purpose (for responding to enquiries and sample requests); performance of, or steps toward, a contract (for scoping and commercial discussions); legitimate interests (for security, fraud prevention, and service protection); and legal obligation (for records we must keep).

4. Cookies and server logs

The site is intended to run without third-party advertising or cross-site tracking cookies. We use strictly necessary cookies or similar storage where needed for security and basic site function, and we keep standard server logs for security and reliability. If we later add analytics that use cookies or similar identifiers, this notice will be updated first and any legally required consent will be collected.

5. People who appear in sample footage

Workers who appear in our footage participate under a signed consent and release form covering capture and the uses described to them, and are compensated for participation. Faces are not blurred by default; the signed release, not anonymization, is the basis on which a worker appears in footage.

The public gallery is intended to contain short, watermarked, evaluation-only derivatives selected from authorized source footage. Before a clip is made public, a release review checks that every person shown is covered by a signed release and screens for bystanders, customers, badges, documents, screens, addresses, site identity, confidential processes, and third-party brand marks. A clip that shows a person without a release is not published.

If you appear in footage on this site and want it reviewed, corrected, or taken down, or want to withdraw consent, contact the Grievance Officer. Withdrawal is as simple as the original consent: one message identifying the clip is enough. Withdrawal does not affect processing that already happened, and we may retain what the law requires us to retain.

Visual controls and watermarks discourage misuse but do not make video impossible to copy. Rights, contractual controls, access limits, and the release-review process are the primary safeguards.

Operational data governance

Our public commitments around worker and workplace authorization, confidential processes, hardware custody, secure transfer, access, deletion, public-sample review, and recollection are set out on our Data governance page. Project-specific controls are confirmed in the applicable written scope and agreement.

6. Sharing, storage, and transfers

We share website data only with vetted service providers for hosting, security, communications, and business operations, acting under documented instructions and appropriate contracts; with professional advisers; and with authorities where the law requires it. We do not sell or rent it.

Data may be stored or handled outside your country — including on infrastructure in India, and in the countries where our service providers operate — subject to applicable transfer restrictions and contractual safeguards. Transfers of personal data outside India are made only to countries not restricted by the Indian government under the Digital Personal Data Protection Act, 2023.

7. Retention and security

Collection briefs and sample-access requests are retained for up to 24 months after the last meaningful contact when no commercial relationship begins, then deleted or anonymized. Records connected to an active or completed project are kept for the contract term and any longer period required for tax, accounting, security, dispute handling, or other legal obligations. Security logs are kept for up to 12 months unless an incident requires longer preservation.

We use proportionate technical and organizational safeguards, but no system is perfectly secure. If a personal data breach affects you, we will notify you and the relevant authority as applicable law requires.

8. Your rights and how to use them

Depending on applicable law, you may ask for access to your personal data and the processing done on it, correction or updating, deletion or erasure, withdrawal of consent, restriction of or objection to processing, portability, and grievance redressal. Under Indian law you may also nominate another person to exercise your rights if you die or become incapacitated.

Send requests to the Grievance Officer at priyansh@rewardssphere.com with “privacy request” in the subject line. We will acknowledge and respond within the timelines applicable law prescribes. If you are in India and are not satisfied with our response, you may complain to the Data Protection Board of India. Exercising your rights does not cost anything and does not affect how we treat your enquiry.

9. Children

This business service is directed to companies, not to children, and we do not knowingly collect personal data of anyone under 18 through this site. Do not submit personal information about a child. Field collection involving minors requires a separate legal and safeguarding process and is outside this showroom flow.

10. Changes to this notice

We may update this notice as the service or the law changes. The version and date at the top of the page identify the current text, and material changes will be flagged on this page. Continued use of the site after an update does not waive any right you have under applicable law.